How to find players for your Virtual tabletop RPG sessions

Finding players for your virtual tabletop RPG sessions can sometimes feel like searching for a needle in a haystack. With so many platforms and options available, you might be wondering where to start. But fear not! I’m here to guide you through the process of recruiting tabletop RPG players online, breaking it down into simple, actionable steps that will help you connect with the right adventurers for your campaigns.

What you’ll learn in this article

1. Where to look: Online platforms that actually produce players

Finding players for your virtual tabletop RPG sessions can feel overwhelming, but knowing where to look can make all the difference. Various online platforms cater specifically to RPG enthusiasts and can help you connect with potential players. Here’s a breakdown of the most effective channels you can use to recruit tabletop RPG players online.

Discord servers and community hubs

Discord is a popular platform for gamers, offering numerous servers dedicated to tabletop RPGs. To effectively recruit players, start by identifying and joining relevant servers. Look for community hubs that focus on the specific RPG system you’re running, such as Dungeons & Dragons or Pathfinder. Once you’re in, familiarize yourself with the server rules and find the appropriate channel for posting your recruitment message.

1. **Join relevant Discord servers.** Look for servers dedicated to specific RPG systems or general tabletop gaming communities.
2. **Review the rules.** Each server has its own set of guidelines for posting. Make sure you follow these to avoid being removed.
3. **Post your ad.** Create a concise recruitment message that includes the system, tone, time, and a link to your application form.
4. **Engage with responses.** Monitor your post and respond to any inquiries within 24 hours to keep interested players engaged.

Tip: Use bots like MEE6 or Probot to automate your recruitment postings and welcome new members who express interest. This can help streamline your engagement process.

Reddit (r/lfg and niche subs)

Reddit is another powerful resource for finding players, especially through the subreddit r/lfg (looking for group). This subreddit is specifically designed for players seeking games and GMs looking for players. When posting, ensure your title is engaging and includes essential information like the game system and time zone.

1. **Craft your post.** Start with a catchy title, then provide a structured overview of your game, including system, tone, commitment, and expectations.
2. **Follow subreddit rules.** Each subreddit has specific posting guidelines; make sure to read these before submitting your post.
3. **Engage with commenters.** Respond to comments and messages quickly to maintain interest and guide potential players to your application process.
4. **Update your post.** Once your game is full, consider posting an update to thank everyone and maintain good karma on the platform.

Warning: Avoid overly long posts, as they can deter readers. Keep your recruitment message concise and to the point to enhance engagement.

Facebook groups and pages

Facebook groups are another excellent avenue for finding VTT players. Look for groups dedicated to tabletop gaming or specific RPG systems. Once you’ve joined, follow the group rules for posting and ensure your ad stands out.

1. **Join relevant groups.** Search for groups focused on your RPG system or general tabletop gaming.
2. **Post your recruitment ad.** Include an eye-catching first line, relevant images, and a clear call to action directing interested players to your application form.
3. **Engage with group members.** Respond to comments and messages promptly to build rapport and interest.
4. **Utilize Facebook events.** If you’re running a one-shot, consider creating a Facebook event to limit RSVPs and collect email addresses for future sessions.

Example: A well-crafted Facebook post might read: “🌟 Join our epic D&D campaign every Wednesday at 7 PM CET! We’re looking for enthusiastic players who enjoy storytelling and teamwork. Click here to apply: [Your Application Link]!”

VTT marketplaces and listing pages (Roll20, Foundry, Fantasy Grounds)

Excited players engaging in a virtual RPG campaign

Utilizing VTT marketplaces like Roll20 and Foundry can significantly increase your chances of finding committed players. These platforms allow you to create detailed listings for your campaigns, making it easier for interested players to find you.

1. **Create a campaign listing.** Use clear tags and filters to optimize your listing for searches, such as “new player-friendly” or “voice chat.”
2. **Write a compelling blurb.** Include details about your game style, expectations, and what players can expect from the experience.
3. **Ask targeted questions.** Incorporate 3-5 application questions to help filter out players that might not fit your game.
4. **Schedule trials.** After receiving applications, invite selected players for a trial session to gauge fit.

Tip: Make use of platform-specific features like Roll20’s “New Players” toggle to attract those who are new to the game, ensuring your table has a welcoming atmosphere.

Meetup and local events online

Meetup is an excellent platform for organizing in-person or virtual events. This can be particularly useful for one-shots or introductory sessions designed to draw in new players.

1. **Create a Meetup group.** Start your own group or join existing ones focused on tabletop RPGs in your area or online.
2. **List your event.** Clearly outline the details, including time, platform (such as Roll20), and what players can expect.
3. **Limit RSVPs.** Setting a cap on attendees can create a sense of urgency and exclusivity.
4. **Follow up with attendees.** Message them through Meetup with a link to your Discord or application form to keep the conversation going.

Warning: Be clear about your expectations and the commitment required from players. This can help prevent misunderstandings later on.

Tabletop-focused job/board sites (StartPlaying, GameFinder-type services)

For those looking to run paid tables, platforms like StartPlaying and GameFinder can connect you with players willing to pay for a quality gaming experience. These sites are specifically designed for GMs looking to monetize their sessions.

1. **Create a profile.** Set up your GM profile, highlighting your experience, preferred systems, and game style.
2. **List your game.** Be transparent about pricing, what players will receive, and any unique aspects of your game.
3. **Engage with inquiries.** Respond promptly to potential players to build trust and excitement about your game.
4. **Schedule trials.** Offer a trial session to allow players to experience your game style before they commit.

Example: On StartPlaying, you might write: “Join my immersive D&D campaign for just $15/session! Expect deep storytelling, engaging characters, and a collaborative atmosphere. Apply here: [Your Application Link].”

2. Offline & hybrid channels that still work

While online platforms are crucial for finding players for your virtual tabletop RPG sessions, don’t overlook offline and hybrid channels. Local game stores, university clubs, and conventions can be excellent resources for finding enthusiastic players.

Local game stores, notice boards and flyers

Local game stores (LGS) are often the heart of tabletop gaming communities. By leveraging these spaces, you can connect with players who might not be active online.

Game Master leading a thrilling online tabletop session

1. **Visit your local game store.** Talk to staff and inquire about posting flyers or notices about your upcoming games.
2. **Create eye-catching flyers.** Include essential details such as the game system, time, and how interested players can apply.
3. **Engage with customers.** Attend events or game nights to meet potential players and spread the word about your campaigns.
4. **Follow up.** If someone expresses interest, collect their contact information and invite them to your online platform for further engagement.

Tip: Consider offering a free demo session at your local game store to attract interest and showcase your GMing style. This can draw in players who might be hesitant to commit without experiencing your games.

University clubs and hobby groups

University campuses often have a wealth of gaming clubs and societies. These groups can be a goldmine for finding new players, especially younger ones eager to dive into tabletop RPGs.

1. **Join university clubs.** Reach out to existing tabletop RPG clubs and express your interest in running games for students.
2. **Post on campus boards.** Utilize notice boards to advertise your game with clear instructions on how to apply.
3. **Host beginner sessions.** Offer introductory games tailored for inexperienced players to lower the barrier for entry.
4. **Network with members.** Engage with club members and encourage them to spread the word about your games.

Warning: Be mindful of university policies regarding advertising and events. Ensure you comply with any regulations to maintain good standing with the institution.

Conventions and virtual convention noticeboards

Conventions, whether in-person or virtual, are fantastic opportunities for recruiting players. They attract a diverse audience passionate about gaming.

1. **Participate in conventions.** Look for opportunities to run demos or participate in panels at local or virtual conventions.
2. **Utilize convention noticeboards.** Post your game details on convention-specific platforms or Discord servers to attract attendees.
3. **Collect signups.** Have a system in place to collect email addresses or Discord handles from interested players.
4. **Follow up after the event.** Send a thank-you message to participants and invite them to join your ongoing campaigns.

Example: At a convention, you might run a 90-minute one-shot and collect attendees’ contact information, followed by sending them a personalized invitation to your next session.

3. Crafting ads that convert: what to include and why

Creating effective ads is essential for attracting players to your virtual tabletop RPG sessions. Whether posting on Discord, Reddit, or other platforms, your advertisement should be structured to convey key information and encourage engagement.

Key elements of a good ad (system, tone, time, commitment, expectations)

When crafting your ad, there are several crucial elements to include that can help convert viewers into players. First, be clear about the system you’re using (like Dungeons & Dragons or Pathfinder) and the tone of your game (serious, comedic, etc.). This helps potential players understand what to expect.

1. **State the system.** Make it clear which RPG system you’re using to attract players familiar with it.
2. **Define the tone.** Describe the atmosphere of your game—whether it’s lighthearted or more serious—to match players’ expectations.
3. **Specify the time commitment.** Include the frequency of sessions, estimated duration, and time zone to filter out players who can’t commit.
4. **Outline expectations.** Detail what you’re looking for in players, such as experience level or specific interests.

Players discussing strategies in a virtual RPG setting

Tip: Including a safety and accessibility note can help create an inclusive environment. Mention tools like the X-Card or Lines & Veils to signal your commitment to player comfort.

6 example ad templates for Discord, Reddit, FB, Roll20/Foundry, and Meetup

Having ready-made templates can save time and ensure that you include all necessary information in your ads. Here are some examples tailored to different platforms:

1. **Discord Casual Ad:**
“🌟 Looking for players for a fun D&D 5e campaign! 🗓️ Wednesdays at 7 PM (CET) 🎲 All experience levels welcome! Apply here: [Your Application Link]”

2. **Reddit LFG Post:**
“[LFG] D&D 5e Campaign – Wednesdays at 7 PM (CET) I’m looking for 3-4 players for a narrative-driven campaign. Expect engaging storytelling and collaborative play! New players welcome. Apply here: [Your Application Link] Safety tools in place: X-Card and Lines & Veils.”

3. **Facebook Group Post:**
“Join our exciting D&D adventure every Wednesday at 7 PM (CET)! We’re looking for enthusiastic players interested in storytelling and teamwork. Click to apply: [Your Application Link]”

4. **Roll20 Listing:**
“Campaign Title: Epic D&D Adventure System: D&D 5e Time: Wednesdays at 7 PM (CET) New players welcome! Apply here: [Your Application Link] Safety tools: X-Card usage and open communication about boundaries.”

5. **Meetup Event:**
“Title: D&D One-Shot Adventure! Date: [Insert Date] Time: 7 PM (CET) Location: Online (Discord) Join us for a thrilling one-shot adventure! RSVP here: [Your Application Link]”

6. **Local Store Notice:**
“Attention RPG Fans! Join our D&D campaign starting this [insert date]. All experience levels welcome! Sign up at [Your Application Link].”

Warning: Always include a clear call to action (CTA) in your ads, directing interested players on how to apply. This increases the chances of conversion and keeps the recruitment process organized.

4. The quick 4-step player recruitment process

Recruiting players for your virtual tabletop RPG sessions can be streamlined into a straightforward process that ensures you efficiently find and onboard players. Here’s a concise four-step method to guide you through recruitment.

1. **Source:** Begin by posting your recruitment ad across various platforms. Utilize Discord, Reddit, Facebook, and VTT marketplaces to maximize your visibility.
2. **Filter:** After receiving interest, follow up with a short application form or direct messages to gauge player compatibility. Ask about their experience level, availability, and preferences.
3. **Trial:** Invite shortlisted applicants to a trial session. This is a great opportunity to assess their fit within your group and for them to experience your GMing style.
4. **Commit:** After the trial, communicate the results to your applicants. For those who fit well, schedule a Session 0 to discuss house rules, character creation, and expectations moving forward.

Group of players enjoying a virtual tabletop RPG session together

Tip: Ensure you have a clear timeline for each step to maintain momentum in your recruitment process. For instance, aim to triage applications within 24 hours and schedule trial sessions within 72 hours of receiving applications.

5. Onboarding new players: a 3-step vetting & welcome flow

Once you’ve found players for your virtual tabletop RPG sessions, onboarding them effectively is crucial for establishing a positive gaming experience. A streamlined onboarding process can help new players feel welcomed and prepared for the adventure ahead.

1. **Welcome Message:** Start by sending a warm welcome message to new players. This should include information about the game, a brief introduction to other players, and any immediate actions they need to take (like joining a Discord server).
2. **Collect Information:** Gather necessary details such as pronouns, emergency contacts, and content boundaries. This ensures everyone feels respected and included right from the start.
3. **Confirm Tech and Share House Rules:** Before the first session, confirm that players have the required technology (like a microphone or webcam) and share your house rules. This helps set clear expectations and fosters a safe environment for everyone.

Example: Your welcome message could say, “Welcome to the campaign! We’re excited to have you on board. Please fill out this form with your pronouns and any preferences for the game: [Your Form Link]. Looking forward to our first session!”

Tip: Follow up with players after the trial session to thank them for participating and outline the next steps. This helps maintain engagement and shows that you value their involvement in the game.

Welcome packet: what to send and example content

Creating a welcome packet for your new players is a fantastic way to set the tone for your game and make them feel valued from the get-go. A well-structured welcome packet can provide clarity on what to expect and help players prepare for their first session. Here’s a simple outline of what to include:

1. **Campaign Blurb**: A brief summary of your campaign setting, themes, and style. This helps players understand the world they’re entering.
2. **Session 0 Agenda**: Outline what will be covered in your initial meeting, such as character creation, safety tools, and campaign expectations.
3. **VTT Join Instructions**: Detailed steps on how to access the virtual tabletop (VTT) you’ll be using, including links and any necessary downloads.
4. **Safety Tools Summary**: Explain the safety tools you’ll implement during sessions (like the X-card), ensuring players know they have a voice in creating a safe environment.
5. **Expected Attendance Policy**: Clarify your expectations regarding attendance to avoid misunderstandings later.
6. **Calendar Invite Links**: Include links to add the game sessions to their calendars for easy scheduling.

Tip: Consider sending the welcome packet as a single PDF or pinning it in a dedicated Discord channel. This makes it easy for players to refer back to important information as they prepare for the game.

By providing this packet, you not only enhance the onboarding experience but also establish a professional atmosphere that can lead to higher player retention. I remember when I started running games online; having a clear welcome packet made a world of difference in how engaged my players felt right from the start.

Player agreement and house rules (short template)

Establishing clear house rules is essential for maintaining a respectful and enjoyable gaming environment. A player agreement can outline expectations and help players understand the boundaries of your table. Here’s a concise template to get you started:

– **Respect**: Treat everyone with kindness and consideration. Harassment or discrimination of any kind will not be tolerated.
– **Attendance**: Let the group know if you cannot make a session. Consistent attendance is crucial for the group’s experience.
– **Table Culture**: Encourage open communication and feedback. Everyone’s voice matters, and we want to ensure everyone feels comfortable sharing.
– **Tech Etiquette**: Mute your microphone when not speaking, and use video if possible to enhance the experience.
– **Ghosting Policy**: If you cannot make it to three sessions in a row without informing us, we may ask you to step back to allow others to join.

Group of players enjoying a virtual tabletop RPG session together

Warning: Be sure to include explicit consequences for harassment and a method for players to report issues privately. This encourages accountability and trust among the group.

By addressing these points, you create a foundation for a positive gaming experience. It’s important to share these rules with your players before the first session and to revisit them periodically as needed. A good rule of thumb is to have a brief discussion about table etiquette during your Session 0 to ensure everyone is on the same page.

6. Scheduling & time zone management

Scheduling can be one of the trickiest aspects of running a virtual tabletop RPG, especially when your players are spread across different time zones. Here’s a streamlined process to help you manage scheduling effectively:

1. **Collect Time Zones**: Ask players for their time zones during the application process. This helps you plan sessions that accommodate everyone.
2. **Define 2-3 Candidate Windows**: Propose a few time slots that work for you and ask players to vote on their preferences via a scheduling tool like Doodle or Calendly.
3. **Send Calendar Invites**: Once a time is agreed upon, send out calendar invites to keep everyone informed and set reminders.
4. **Use Reminders**: Automate reminders 48 hours, 24 hours, and 1 hour before the session to reduce no-shows and keep everyone engaged.

Example: If you have players in both Eastern and Pacific time zones, you might propose a session at 7 PM EST, which would be 4 PM PST. Make sure to communicate this clearly in all your scheduling messages.

Tip: Utilize Discord events and VTT calendars for additional visibility. This way, players can see upcoming sessions in a centralized location, reducing the likelihood of scheduling conflicts.

Effective scheduling not only helps maintain attendance but also fosters a sense of commitment among your players. When I first started using these scheduling tools, I noticed a significant improvement in attendance rates, which made each session more enjoyable for everyone involved.

Tools and procedures (Calendly, Doodle, Google Forms) with 4-step scheduling flow

Using scheduling tools can greatly simplify the process of organizing your RPG sessions. Here’s how to implement a seamless scheduling system using tools like Calendly, Doodle, or Google Forms:

1. **Choose a Tool**: Decide on a scheduling tool that fits your needs. Calendly is great for one-on-one sessions, while Doodle can help with larger groups.
2. **Create Polls or Forms**: Set up a poll or form to collect player availability. Include options for multiple time slots and ask players to indicate their preferences.
3. **Lock in the Best Time**: Once you gather the responses, select the time that works best for most players and confirm it.
4. **Send Calendar Invites**: After finalizing the session time, send out calendar invites to all players to ensure they have it saved.

Warning: Make sure to communicate the importance of responding to the scheduling poll promptly to avoid delays in planning.

By following this structured approach, you ensure that everyone has a fair chance to voice their availability, which can help minimize scheduling conflicts. I’ve found that using these tools not only saves time but also makes players feel more involved in the planning process, leading to higher attendance rates.

Handling time zone conflicts and rotating schedules

Group of players enjoying a virtual tabletop RPG session together

Time zone conflicts can lead to frustration among players, especially if some are consistently late or unable to attend sessions. Here’s a practical way to handle these situations:

1. **Establish a Core Time Slot**: Determine a consistent time that works for the majority of your players. This becomes your “core” time for regular sessions.
2. **Rotate Sessions for Late Players**: Consider rotating the start time for players who consistently struggle with the core time. For example, if your core time is 7 PM EST, you could rotate it to 8 PM EST for one session, then back to 7 PM for the next.
3. **Communicate Changes Clearly**: Always inform players of any changes to the schedule well in advance. Use a simple message template to announce the new time.
4. **Record Sessions**: If possible, record sessions for those who cannot attend. This allows them to catch up on what they missed.

Tip: Be sure to communicate your rotation policies during Session 0, so everyone understands the system and agrees to it. This can prevent misunderstandings and ensure everyone feels included.

By implementing a fair rotation policy, you can accommodate different time zones and keep players engaged. I’ve seen this approach work wonders in my own games, where rotating the session time helped keep everyone’s schedule manageable and fostered a sense of community among the players.

7. VTT tools & configuration for smooth first sessions

Selecting the right virtual tabletop (VTT) can significantly impact your gaming experience. Here’s a quick overview of popular VTTs to help you make an informed choice:

– **Roll20**: Known for its low barrier to entry, Roll20 is user-friendly and widely adopted. It offers a variety of tools for character sheets and maps, making it ideal for beginners.
– **Foundry**: This is a feature-rich platform that allows for extensive customization. However, it may require more setup and technical knowledge, making it better suited for GMs who enjoy tinkering with settings.
– **Fantasy Grounds**: This VTT integrates rulesets and automates many processes. It’s great for those who prefer a structured experience, but it comes with a steeper learning curve.
– **Owlbear Rodeo**: A lightweight option that focuses on ease of use and speed, perfect for quick setups and casual games.
– **Tabletop Simulator**: Offers a 3D sandbox environment, allowing for creative freedom. However, it may not be the best fit for structured RPG sessions.

Example: If you’re new to online gaming, Roll20 might be your best bet due to its intuitive interface and extensive community resources.

Tip: Consider your players’ tech comfort levels and the amount of prep time you’re willing to invest when choosing a VTT. Matching the right tool to your group can create a smoother gaming experience.

Selecting the right VTT can set the stage for a memorable gaming experience. I remember switching from a more complex platform to Roll20 and seeing an immediate uptick in player engagement, as everyone found it easier to navigate.

Minimal campaign setup checklist (3–6 steps)

Setting up your campaign on a VTT doesn’t have to be overwhelming. Here’s a straightforward approach to get your campaign ready for the first session:

1. **Create Campaign Space**: Set up your campaign within the VTT, ensuring all players have access.
2. **Upload Session Map(s)**: Add the maps you’ll be using for your first session. Having visuals ready can enhance the gameplay experience.
3. **Import Tokens**: Upload character tokens for players and any NPCs they might encounter. This makes it easier for everyone to visualize the game.
4. **Create Shared Handout**: Prepare a one-page handout with key information about the game world and session details for players to reference.
5. **Test Audio**: Ensure that your audio setup is working correctly before the session starts. Good sound quality is essential for an immersive experience.

Group of players enjoying a virtual tabletop RPG session together

Tip: Aim to have this setup completed at least 48 hours before your first session. This gives you time to troubleshoot any issues that may arise.

By following these steps, you can create a polished and engaging environment for your players. I’ve found that having everything set up in advance not only reduces stress but also allows for a more fluid and enjoyable game.

8. Automation & recruitment scaling

If you’re considering running paid tabletop RPG sessions, it’s essential to approach this with clarity and professionalism. Monetizing your games can provide sustainable income while allowing you to invest more in your campaigns. However, you need to ensure that your players understand the value they’re getting and that you’re following appropriate guidelines.

First, decide on your pricing model. Common options include charging per session (typically ranging from $5 to $25), per campaign arc, or offering a subscription model for ongoing access to games. Once you’ve chosen a model, research norms in your gaming community to ensure your rates are competitive. It’s also crucial to clearly communicate this in your advertisements, stating something like, “This is a paid table — $X per session; payment required before the first session.”

Next, set up a payment system that is easy for both you and your players. Tools like Stripe and PayPal are popular for processing payments. Make sure to include a refund and cancellation policy in your onboarding materials to avoid misunderstandings. For example, state: “If you need to cancel, please let me know at least 48 hours in advance for a full refund.”

Warning: Transparency is vital when running paid games. Ensure that your players know what they are paying for, including session length, content, and any additional materials they can expect to receive.

9. Moderation, safety and session culture

Recruitment issues can arise for various reasons, and understanding how to troubleshoot them can make a significant difference in finding players for your virtual tabletop RPG sessions. Here are some common problems and effective solutions to help you get back on track.

Sample messaging bank & templates

Having a collection of ready-to-use templates can significantly ease the process of recruiting and onboarding players for your virtual tabletop RPG sessions. Here are some essential messaging templates you can customize to fit your style and audience, ensuring you communicate effectively and professionally.

1. **Casual-play ad (Discord/Reddit)**
“**Looking for players for a casual D&D campaign!** 🐉 Join us every Thursday at 7 PM EST for some light-hearted fun! All experience levels welcome. We’ll be using Roll20 and voice chat on Discord. **Please DM me or fill out this form [link] to apply!** Safety tools in place: X-Card and Lines & Veils. Let’s make it a great adventure together!”

2. **Competitive/rail-focused ad**
“**Seeking dedicated players for a structured D&D campaign!** We play every Tuesday at 6 PM PST. This campaign will focus on strategic gameplay and adherence to rules. Minimum experience of 1 year required. **Apply here: [link] and include your character concepts!** Safety tools will be enforced to maintain a respectful environment.”

3. **Narrative/roleplay-focused ad**
“**Join our immersive narrative-driven D&D campaign!** We meet on Sundays at 3 PM GMT. I’m looking for players who enjoy character-driven stories and collaborative world-building. Session 0 will focus on character creation and world exploration. **DM me or fill out this application: [link] to join!** We prioritize safety and inclusivity, using Lines & Veils.”

Group of players enjoying a virtual tabletop RPG session together

Tip: Tailor these templates to reflect your personal style and the specific tone of your campaign. Adjust the details and language to resonate with your target audience.

10. Troubleshooting common recruitment problems

Recruitment issues can arise for various reasons, and understanding how to troubleshoot them can make a significant difference in finding players for your virtual tabletop RPG sessions. Here are some common problems and effective solutions to help you get back on track.

1. **Low Response Rates**
If you’re experiencing low response rates to your ads, consider tweaking your approach. Test different headlines and call-to-action formats. For example, you might try a more engaging title like “Join a Thrilling D&D Adventure!” instead of a generic “Looking for Players.” Additionally, ensure that your time and timezone information is clear and prominent in your ad.

2. **Chronically Late Players**
If you have players who consistently arrive late, you may need to implement a punctuality policy. For example, you can introduce a “three-strike” rule where players who are late three times without prior notice may have to step back from the table. Communicate this policy during your Session 0 to set clear expectations from the outset.

3. **Platform-Specific Traps**
Different platforms have their quirks that can affect how your ads perform. For instance, on Reddit, ensure that you’re adhering to subreddit rules and placing your timezone information at the beginning of your post. On Facebook, using eye-catching images can significantly increase engagement. Always double-check the specific guidelines for each platform to avoid common pitfalls.

Example: If you post in a Facebook group that has a strict no-advertising rule, your post may be removed, leading to wasted time and effort.

Tip: Keep a quick diagnostic checklist handy to review your ads before posting. This can include checks for clarity, compliance with platform rules, and a strong call to action.

11. Resources & complementary tools

Having the right resources at your disposal can streamline your recruitment process and enhance your virtual tabletop RPG sessions. Below are some valuable resources and tools, including select GM Craft Tavern products that can help you elevate your game.

1. **La boutique en elle même** — Shop Front: A storefront for maps and tokens that can be used in your ads to attract players. High-quality visuals can make your listings more enticing.

2. **Game Master Toolbox** — Asset Pack: A comprehensive asset bundle that speeds up VTT preparation and produces eye-catching campaign images for your ads. This pack can save you time and enhance the visual appeal of your sessions.

3. **165,000 Battlemaps Bundle** — Battlemaps Library: This massive library is useful for quick demo visuals in your listings and ensures you have consistent session prep materials.

Group of players enjoying a virtual tabletop RPG session together

4. **14,000 Printable Tabletop Resources** — Printable & Digital Assets: These resources can ease hybrid demo setups and increase the perceived production value in your ads, making your campaigns more attractive to potential players.

Tip: Utilize these resources not just for your sessions, but also in your recruitment ads to create a professional and appealing image of your gaming table.

To deepen your understanding of player recruitment and management for virtual tabletop RPGs, consider exploring these recommended resources. These articles and tutorials can provide additional insights and strategies that complement the information provided in this guide.

1. **Official VTT Documentation** – Check out the quickstart guides for platforms like Roll20 and Foundry to understand their specific features and how to leverage them for your games.

2. **StartPlaying Guidelines for Paid GMs** – Learn best practices for monetizing your games ethically while providing value to your players.

3. **Community Posts on Safety & Inclusion** – Explore discussions in forums about creating welcoming environments for all players, which is crucial for retention and engagement.

4. **Zapier Automation Guides** – Discover how to automate your recruitment processes, from forms to Discord, to streamline your workflow and reduce manual tasks.

Tip: Regularly update your resource list every 6–12 months to keep it relevant and useful as the gaming landscape evolves.

Fox’s take

In conclusion, finding players for your virtual tabletop RPG sessions doesn’t have to be a daunting task. By leveraging the right platforms and crafting engaging ads, you can attract enthusiastic players who are eager to join your adventures. Remember to streamline your recruitment process and provide a warm onboarding experience to keep your players engaged. Now that you’re equipped with these strategies, take the next step and start your recruitment journey today!

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FAQ

What should I include in a virtual tabletop LFG post?
Include game system, tone, time, and a link to apply.

Which VTT is easiest for new players?
Roll20 is user-friendly and great for beginners.

Can I charge players for running a game online?
Yes, but be transparent about pricing and expectations.

How do I handle timezone scheduling effectively?
Collect time zones and propose candidate time slots for voting.

What are quick steps to re-engage players who stopped attending?
Send friendly nudges, highlight missed sessions, and offer opt-out options.

Which Discord bots help automate recruitment and scheduling?
Use MEE6 or Probot for automated postings and engagement.

Sources:

🍺 Tavern Bonus
🧙‍♂️ Treasures for your next session
If you want to go further, here are a few useful resources (quick to pick up).
Explore the Treasure Room
Discover over 400,000 assets to enhance your RPG sessions.

🎲 Browse now

Join Our Discord Community
Connect with fellow gamers and find players for your sessions.

🎲 Join here


Sources